CHED Memo No. 11, s. 2025 (ETEEAP), Rule III, Section 3: Powers and Functions of Deputized HEIs Under ETEEAP

Section 3 of Rule III explains the powers and functions of Higher Education Institutions (HEIs) that have been deputized by CHED to implement the Expanded Tertiary Education Equivalency and Accreditation Program (ETEEAP).

While the earlier sections of Rule III focused on eligibility requirements and implementation requisites, Section 3 discusses the actual responsibilities and authority of deputized HEIs once they are authorized to operate the program.

The section outlines the duties institutions must perform in administering, assessing, evaluating, and monitoring ETEEAP within their institutions. It also explains how deputized HEIs are expected to manage academic equivalency, assessment systems, learner support, and reporting obligations.

Through these functions, Section 3 reinforces the role of deputized HEIs in ensuring that ETEEAP implementation remains organized, accountable, and aligned with academic standards.

Development and Implementation of Institutional Policies

Section 3 states that deputized HEIs are responsible for developing and implementing clear policies, procedures, and processes governing ETEEAP.

The rule specifically mentions that these policies must cover important areas such as:

• Application procedures
• Assessment and equivalency processes
• Program completion
• Awarding of the appropriate academic degree

This responsibility ensures that institutions establish organized systems for managing the program. The policies and procedures serve as the institutional framework that guides how applicants are evaluated and how the program is administered.

By requiring clear processes, the rule emphasizes consistency and proper implementation within the institution.

Establishment of a Dedicated Office or Unit

The section also requires deputized HEIs to establish or designate a dedicated office or unit responsible for overseeing ETEEAP implementation.

This office is tasked with responsibilities such as:

• Overseeing the program
• Administering ETEEAP processes
• Evaluating implementation within the institution

The creation of a dedicated office highlights the importance of having an organized structure specifically assigned to manage the program. Rather than treating ETEEAP as an informal process, the rule requires institutional oversight and designated personnel responsible for its implementation.

Continuous Development of Assessment Methods

A significant responsibility of deputized HEIs under Section 3 involves the continuous development of assessment methods.

The rule states that institutions must continuously develop modes of assessing:

• Skills
• Values
• Knowledge
• Levels of competence

To carry out these assessments, institutions may use instruments such as:

• Written examinations
• Practical work
• Demonstrations
• Portfolio assessments

The rule further states that these assessment methods must be in accordance with the Policies, Standards, and Guidelines (PSGs) established by CHED.

This provision emphasizes that assessment systems should not remain static. Institutions are expected to continuously improve and maintain assessment approaches that properly measure the competencies of applicants.

Determination of Tuition, Fees, and Other Charges

Section 3 also gives deputized HEIs the responsibility of determining and providing a schedule of reasonable and applicable tuition, fees, and other program-related charges.

This means institutions are responsible for establishing the financial requirements connected to ETEEAP implementation.

The rule specifically emphasizes that the tuition and fees must be:

• Reasonable
• Applicable to the program

This provision highlights the institution’s role in formally establishing the costs associated with the program.

Development and Review of Assessment Tools

The section further requires institutions to develop, maintain, and regularly review assessment tools and methods used in evaluating applicants.

These tools and methods are used to:

• Evaluate competencies demonstrated by applicants
• Determine appropriate academic credits

The rule highlights the importance of regular review, indicating that assessment systems should remain updated and effective in measuring competencies and prior learning.

This responsibility supports fairness and consistency in the equivalency process.

Constitution of a Panel of Assessors

Section 3 requires deputized HEIs to constitute a panel of internal and external assessors.

These assessors are responsible for determining the appropriate equivalency credits for an applicant’s prior learning and experiences.

The panel evaluates competencies gained from:

• Prior learning
• Work experiences
• Other relevant experiences

The inclusion of both internal and external assessors supports balanced evaluation processes within the institution.

Assessment and Assignment of Academic Equivalency Credits

A central function of deputized HEIs under ETEEAP is the assessment and assignment of academic equivalency credits.

According to the rule, institutions are responsible for assessing and assigning credits based on an applicant’s:

• Work experience
• Knowledge acquired through formal learning
• Knowledge acquired through non-formal learning
• Knowledge acquired through informal learning

This provision reflects the primary purpose of ETEEAP, which is to recognize competencies and learning acquired outside traditional classroom settings.

The rule emphasizes that prior experiences and acquired knowledge may be evaluated and credited when aligned with academic standards and program requirements.

Identification of Deficiencies and Required Supplementation

Section 3 also gives deputized HEIs the responsibility of identifying deficiencies in an applicant’s qualifications.

When deficiencies are identified, institutions may require:

• Competency enrichment
• Remedial studies
• Academic supplementation through formal coursework

This requirement ensures that applicants who may not yet fully meet academic standards are given pathways to complete missing competencies or requirements.

The rule highlights that supplementation may be necessary before the applicant can fully satisfy program standards.

Setting Program Completion Requirements

The section further states that deputized HEIs are responsible for setting the requirements for program completion.

Institutions also have the authority to confer the appropriate academic degree once learners have successfully fulfilled all requirements.

This means HEIs are responsible for determining:

• Completion standards
• Academic requirements
• Conditions for awarding the degree

The authority to confer degrees is tied to the successful completion of all institutional and academic requirements established under the program.

Development of Flexible Learning Modalities

Section 3 also encourages deputized HEIs to create, develop, and adapt flexible learning modalities.

These modalities are intended to accommodate the:

• Diverse backgrounds of applicants
• Different learning needs of ETEEAP applicants

This provision recognizes that ETEEAP learners may come from varied educational, professional, and personal circumstances. Flexible learning modalities help institutions address these differing needs while continuing to support program implementation.

Submission of Reports and Data to CHED

Another important responsibility under Section 3 is the submission of reports and data to CHED.

The rule states that deputized HEIs must submit necessary reports and data, including but not limited to:

• Enrollment statistics
• Graduation statistics
• Tracer studies of graduates
• Other relevant information required for monitoring and evaluation

These reports must be submitted annually during the third week of March.

This reporting requirement supports CHED’s monitoring and evaluation of ETEEAP implementation across institutions.

Conclusion

CHED Memo No. 11, s. 2025 – Rule III, Section 3 outlines the operational powers and responsibilities of deputized Higher Education Institutions implementing ETEEAP.

The section emphasizes that deputized HEIs are responsible not only for administering the program, but also for maintaining assessment systems, developing institutional policies, assigning equivalency credits, supporting applicants, and continuously monitoring program implementation.

Through these responsibilities, Section 3 reinforces accountability, structured assessment, and institutional oversight in the implementation of ETEEAP. The rule highlights the important role of deputized HEIs in ensuring that competencies acquired through work experience, prior learning, and professional practice are properly assessed and aligned with academic standards.